AI that answers your leads in seconds — across WhatsApp, Instagram, Phone, Messenger, and SMS. Qualifies, follows up, books appointments, and only sends you patients ready to convert.
The average clinic misses 60% of inbound leads. Not because of the product — because of the response time.
Leads wait hours for a reply
Your clinic gets an $80 Google Ads lead at 9pm. Nobody responds until morning. By then, they've booked elsewhere.
DMs pile up unanswered
200 Instagram messages. 50 WhatsApp chats. 30 missed calls. Your receptionist can handle maybe 40% on a good day.
No follow-up, leads go cold
Didn't pick up? Most clinics never try again. 80% of conversions happen after the 5th follow-up.
Sales team wastes time on dead leads
Your team spends hours calling people who were never going to convert. No scoring — just a phone list and hope.
Every lead answered in under 60 seconds
AI calls or messages instantly — at 9pm, 3am, weekends, holidays. In 31 languages. Natural voice, not a robot.
One AI handles all 6 channels
WhatsApp, Instagram, Messenger, Phone, SMS, Web Chat — one brain, one dashboard, one timeline per patient.
Smart follow-ups that actually convert
Up to 8 follow-ups across channels. AI re-checks conversation state before each attempt. Never contacts a resolved lead.
Only qualified leads reach your team
AI scores every lead 0–100. Collects required info, dental photos, appointment preferences. Your team only gets the ones ready to convert.
Most clinics give up after one missed call. QualifyBase follows up across channels until it gets an answer — then stops the moment it's resolved.
Live example — Lead “Sarah M.”
Qualified ✓AI calls Sarah (60s after lead arrives)
No answer — voicemail detected. AI leaves a brief, natural message.
WhatsApp follow-up (2 hours later)
"Hi Sarah, we tried calling about your dental inquiry…"
Sarah replies ✓
"Yes! I need crowns for 4 teeth. What's the process?"
AI collects info + requests dental photos
Name ✓ Phone ✓ Email ✓ Treatment ✓ Photos requested
Photos received → Score: 87 — Qualified
"Thank you Sarah! Our specialist will reach out within the hour."
Works across WhatsApp · Instagram · Phone · Messenger · SMS · Web Chat
Pick a dental template. Upload your FAQ. Set goals — collect info, request photos, or book appointments.
Link WhatsApp, Instagram, Messenger with one click. Get a phone number. Embed web chat on your site.
Every new lead gets a response in seconds. AI calls, chats, follows up, scores, and collects everything you need.
Only qualified, scored leads with full conversation history land on your desk. Focus on treatment plans.
Features
AI checks your Google Calendar in real-time, offers available slots, books appointments, and sends confirmation + reminders.
Every lead scored on interest, info completeness, urgency, engagement, and buying signals. Hot, Warm, or Cold — instantly.
1–8 follow-ups with configurable timing. AI picks the best channel, checks conversation state, never contacts closed leads.
AI requests dental photos via WhatsApp. Photos stored in patient timeline and sent to your CRM with the qualified lead.
Assign leads to reps by score, language, or source. When AI qualifies a lead, your team gets notified with full context.
AI auto-detects language and responds natively. English, German, Arabic, Spanish, Russian — your patients speak, AI adapts.
"We spend $8,000/month on Google Ads. Before QualifyBase, we were reaching maybe 40% of leads. Now every single lead gets a response in under a minute. Our qualify rate doubled."
Dr. R.
Health tourism · 6 locations
"My receptionist was drowning in Instagram DMs and WhatsApp messages. QualifyBase handles everything now. She only deals with patients who are ready to book."
S. Martinez
Clinic owner · General dentistry
"The follow-up engine alone paid for itself. We were losing leads who didn't answer the first call. Now AI follows up 5 times across 3 channels. Our conversion jumped 40%."
J. Kim
Marketing director · Dental implant center
Pricing
Start free. Scale as you grow. Cancel anytime.
Join 50+ clinics already using QualifyBase to convert more leads — automatically.
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